StillPoint Documentation Services provides structured documentation support for individuals and small businesses that need clear, organized, and usable information systems. Services are tailored to the specific documentation needs of each client, whether establishing foundational records, cleaning up disorganized materials, or rebuilding existing processes.
Pricing is determined by the scope of work, number of documents, condition of existing materials, level of organization required, and final deliverables. Final proposals are confirmed in writing before work begins.
Personal Documentation Services
Personal documentation services are designed for individuals, households, and families that need important records organized into a clear, practical structure. These services help reduce confusion, support preparedness, and make critical information easier to locate, understand, and maintain.
Personal Records Organization
Organizes personal documents into a structured system for easier access and long-term use. This may include records binders, document inventories, household manuals, important contact lists, document location guides, and reference checklists.
Typical Timeline: 1–3 weeks
Note: Add-on scanning, sorting, or physical organization may be billed separately.
Asset & Property Documentation
Creates organized records for property, vehicles, household assets, equipment, warranties, improvements, ownership documentation, and supporting files. This service helps clients maintain a clear view of what they own, where records are located, and what information may be needed for insurance, estate planning, maintenance, or future reference.
Typical Timeline: 1–2 weeks
Estate Planning Intake Support
Provides non-legal documentation support for individuals preparing information for attorneys, advisors, or family planning conversations. This may include information-gathering forms, asset summaries, document location guides, beneficiary information checklists, and organized reference packets.
Typical Timeline: 1–2 weeks
Important: This is not legal advice and does not replace guidance from an attorney.
Household Operations Documentation
Develops household reference materials that help organize recurring responsibilities, maintenance schedules, service providers, emergency information, property details, and everyday operating information for the home.
Typical Timeline: 1–3 weeks
Insurance & Claims Documentation Packets
Organizes documentation for insurance claims, property concerns, disputes, repairs, or loss-related records. This may include claim timelines, supporting documentation lists, photo logs, receipt organization, correspondence tracking, and submission-ready packets.
Typical Timeline: 1–3 weeks
Small Business Documentation Services
Small business documentation services support owners who need clearer processes, better organization, and documentation that can be used for training, daily operations, delegation, client service, and growth.
Documentation Cleanup & Organization
Reviews and restructures disorganized business documents, scattered files, outdated instructions, duplicated content, and inconsistent materials. The goal is to create a cleaner documentation environment that is easier to navigate, update, and use.
Typical Timeline: 1–4 weeks
SOP Development
Creates standard operating procedures for repeatable business tasks and workflows. SOPs may include step-by-step instructions, role responsibilities, process notes, required inputs, outputs, review points, and maintenance guidance.
Typical Timeline: 2–6 weeks, depending on complexity
Policy & Process Documentation
Develops clear internal policies, process guides, operating expectations, and structured reference materials. This service supports consistency across teams, tasks, and recurring business activities.
Typical Timeline: 2–6 weeks
Training & Onboarding Documentation
Creates practical documentation for new team members, contractors, or role transitions. Deliverables may include role guides, quick-reference materials, process overviews, task instructions, checklists, and introductory training content.
Typical Timeline: 2–5 weeks
Business Documentation Systems Setup
Establishes a structured documentation system for storing, organizing, naming, reviewing, and maintaining business documents. This may include folder structures, naming conventions, versioning guidance, review schedules, archive logic, and documentation governance recommendations.
Typical Timeline: 2–5 weeks
Documentation Audit & Strategy
Audit and strategy services are designed for clients who need to understand what is missing, what is outdated, what is unclear, and what should be built or corrected first.
Documentation Audit
Reviews existing documentation for clarity, accuracy, usability, organization, duplication, gaps, and maintenance concerns. The audit identifies issues and provides practical recommendations for improvement.
Typical Timeline: 1–3 weeks
Documentation Strategy & Roadmap
Provides a prioritized plan for improving or building documentation systems. The roadmap may include recommended structure, phased actions, document priorities, governance recommendations, and implementation steps.
Typical Timeline: 1–3 weeks
Documentation Rebuild
Supports clients whose documentation environment needs a full restructuring. This may include consolidating scattered content, rebuilding document sets, creating new templates, establishing review controls, and aligning materials into a usable system.
Typical Timeline: 4–10 weeks, depending on scope
Add-On Services
Add-on services may be included with a larger project or scoped separately when additional support is needed.
- Document Formatting & Professional Presentation: Clean formatting, layout consistency, headings, tables, page structure, and polished final presentation.
- Timeline & Case Summary Development: Chronological summaries for medical, financial, legal, property, personal, or service-related histories.
- Document Retrieval Checklists: Identification of missing documents, records needed, and tracking lists for follow-up.
- Template Development: Reusable templates for SOPs, checklists, forms, guides, summaries, and trackers.
- Revision & Maintenance Support: Updates to existing documentation after review, process changes, or new information.
Pricing & Scope
Because documentation needs vary widely, pricing is based on the scope and complexity of the request. Factors may include the number of documents, condition of existing materials, amount of organization required, number of deliverables, urgency, review cycles, and whether the project requires cleanup, creation, or a full rebuild.
All services are reviewed before acceptance. Scope, timeline, deliverables, and pricing are confirmed in writing before work begins.
StillPoint Documentation Services 